A brain-friendly and cost-effective software

UI Component Library

Both Embed Workflow and Workato offer embeddable UI components but with different approaches.

Embed Workflow offers many components added anywhere in your app, rendered natively. You can add an icon to your navigation and then the workflow builder down the page; it is your choice.

Unfortunately, Workato uses iFrames. A few drawbacks to using iframes affect security, usability, and SEO. To Workato's credit, they managed to wire together browser navigation, deep-linking, and redirection with their solution. These are required because they render the entire UI in the iframe.

Workflow Builder

Embed Workflow offers an intuitive, user-friendly workflow builder that can be embedded anywhere in your application. The design is customized to match your brand's theme.

Multiple UI components contain the builder: workflow_editor and workflow_settings.

The workflow settings component helps manage the workflow forms and fields in one element, like a workflow wizard.

Using the builder is very easy. It is well documented, just a few lines of HTML, and your application has a workflow builder. For instance:

Workato offers many products. One is Workato Embedded, and users can build, run, and maintain integrations in their UI. To use this feature, you must set up the vendor's user account, generate a URL, and add an iframe to your product. Their documentation offers much information to help you through this detailed process.

The most significant limitation is you must use all components in one. It is an app within an app, and contrary to sprinkling in pieces to fit within your existing product.

Form Builder

Forms supply user-entered data to workflows so they can execute.

Embed Workflow has a drag-and-drop form builder, and it is a convenient tool for building and sharing forms that automatically execute workflows. They embed nicely on static sites, look good on mobile devices, and have a devoted URL for easy sharing.

Workato does not offer a form builder, and you must use their API to build custom forms to trigger your workflows.

Embed Workflow vs. Workato pricing plans

Last but not least, let's talk numbers. Both Embed Workflow and Workato are embeddable workflow solutions powering your product with workflow automation and integration functionality, but Embed Workflow has a significantly less expensive price tag.

Embed Workflow pricing:

• Free plan including 1,000 actions
• $5 per 1,000 actions
• Enterprise: Volume discounts

Workato pricing:

Pricing is not publicly shared. I've read people pay 15-30K annually. Capterra reports they start from $10,000/year.

Deciding Factors

Upfront savings (time/money)

Building a workflow infrastructure yourself comes with a hefty price tag, and either of these solutions will save you time and money.

Embed Workflow only takes minutes, offers free onboarding, and renders natively out of the box. They win big when it comes to the upfront saving.

Ongoing savings (time/money)

Workato is a robust platform with many products, so the price is significantly higher than Embed Workflow's.

Embed Workflow is the leaner solution that will reduce your monthly costs and require much less employee time to manage.

End-user value

Your users likely need to learn about BPMN or iPaaS terminology when using Workato. That is a learning curve you won't want for your users. Embed Workflow keeps language and the interface very simple.

Bottom line: If you're looking for an embeddable workflow solution to enhance your product, make your users happy, and be affordable, we built Embed Workflow just for you.